VRO Board
Originally the VRO Board was called Fax Board and used to detect late promise of Suppliers. After been faxed, Pick-Up Orders were posted in a fax holder until the promise was faxed back by the Supplier. Stephane Bony has improved the late promise detection by allocating a specific fax holder for each Pick-Up Order and displayed its Promise Dead Line on it.
Today the VRO Board displays the Promise and Discrepancies Check Dead line. After been received, the Promise fax is stapled on the top of the Transmission Report stapled above the Original Pick-up Order. If the Counter is not able to check discrepancies, it post back the stapled documents on the VRO Board. Otherwise it reports the discrepancies on the Discrepancies Board and store the documents in the In-Transit Cart.
The presence of a blue paper (Promise) on the VRO Board indicates that the discrepancies have not been processed yet.
FAQ
It is strongly recommended to have one location per Pick-Up Order to be sent on the Fax Board. If you have to send 2 different Pick-Up Orders to the same supplier (not the same frequency, the same references list or the same pick-up time or arrival), it is better to have two locations to be able to detect easily if the Supplier is late to send its Promise for one of them.
Take a look on the Best Fax Board and do the calculation: if you use an A4 format and standard holders you need 340x210mm per location. 100 represent 7.2 square meters. If you use a panel of 2x1.2m, you need 3 panels that you can install in U shape.
The Counter put the Pick-Up Order on the Fax Board after it has got the confirmation that the Pick-Up Order has been correctly transmitted. The transmission report has to be printed systematically on yellow paper when a Pick-Up Order is faxed. This yellow paper is stapled on the top of the original Pick-Up Order and these 2 documents are put on the Fax Board. With this system, it is easy to check if the fax has been sent on time and correctly transmitted.
When the Supplier's Promise is received, the Counter takes out the relative documents from the Fax Board. Its staples the Promise on the top of the yellow transmission report (which is above the original order on white paper). The Counter checks the discrepancies, reports them eventually on the Discrepancies Board and then stores these documents in the In-Transit Cart. If the Counter cannot check the discrepancies or has to interrupt this task, these documents are stored on the Fax Board waiting the discrepancies to be checked and logged.
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